Track Your Hours Accurately and Get Paid Fairly

If you’ve ever stared at a timesheet wondering exactly how many hours you worked last Tuesday, you’re not alone. Whether you’re an hourly employee trying to verify your paycheck, a freelancer billing clients, or a small business owner managing staff schedules, accurate time tracking isn’t just helpful, it’s essential for getting paid what you deserve.

This calculator takes the guesswork out of tracking your work hours. No more mental math, no more “I think I worked around 8 hours,” and no more surprises when payday arrives.

Also, try Business Days From Today Calculator (Date +/- Days)

Why Accurate Time Tracking Matters

Here’s something most people don’t realize: small errors in time tracking add up fast. Clocking out 5 minutes early each day might not seem like much, but over a year, that’s roughly 20 hours of unpaid work. At $20 per hour, you’ve just lost $400.

On the flip side, employers face serious legal consequences for inaccurate timekeeping. Wage theft claims cost businesses billions annually, and most of these cases stem from simple record-keeping mistakes, not intentional fraud.

Whether you’re tracking time for yourself or your team, precision matters.

How to Use This Calculator

Getting started takes about 30 seconds:

Step 1: Expand the day you want to log. Each day card shows the date and your current hours for that day. Tap or click to open it.

Step 2: Add your shift. Use the Quick Add buttons for common schedules (9-5, 8-4, etc.) or tap “Add Custom Shift” to enter specific clock-in and clock-out times.

Step 3: Log multiple shifts if needed. Took a lunch break? Left for an appointment? Simply add another entry for each time you clocked in and out. The calculator handles the math automatically.

Step 4: Review your totals. The summary at the top shows your weekly hours, days worked, and whether you’ve hit overtime. If you’ve entered your hourly rate in Settings, you’ll also see your estimated gross pay.

Step 5: Export when ready. Hit “Export CSV” to download your timecard for payroll, invoicing, or personal records.

What Results to Expect

Once you’ve entered your shifts, the calculator provides:

• Daily totals for each day of the week, displayed in both hours:minutes and decimal format
• Weekly total hours combining all your shifts
• Regular vs. overtime breakdown based on your configured threshold (default is 40 hours)
• Estimated gross pay if you’ve entered your hourly rate, including overtime premiums
• Visual progress bar showing how close you are to the overtime threshold

The overtime flag appears automatically when your weekly hours exceed the threshold, so you’ll never miss out on premium pay you’ve earned.

Understanding the Settings

Open Settings (the gear icon) to customize how the calculator works for your situation:

Time Rounding controls how the calculator rounds your hours. Many employers round to the nearest 6 minutes (1/10 of an hour) or 15 minutes (1/4 hour). Under U.S. federal law (FLSA), rounding is legal as long as it averages out fairly over time, employers can’t always round down.

Auto Lunch Deduction automatically subtracts a break from shifts over 6 hours. If your employer deducts 30 or 60 minutes for lunch regardless of whether you take it, enable this to see your actual paid hours.

Overtime Threshold sets when overtime kicks in. While 40 hours is standard in the U.S., some states (like California) require daily overtime after 8 hours. Adjust this based on your situation.

Hourly Rate and Overtime Multiplier let you estimate your paycheck. Standard overtime is 1.5x (time and a half), though some situations qualify for 2x (double time).

Overtime and Standard Hours: US, UK, and Canada Comparison

Labor laws vary significantly between countries. Here’s what you need to know about standard workweeks and overtime rules:

Important: These are general guidelines. Your specific situation depends on your employment classification, industry, and local regulations. When in doubt, check with your employer or local labor board.

Frequently Asked Questions

Should I track time if I’m salaried? Even salaried employees benefit from tracking hours. It helps you understand your true hourly rate, document extra hours during busy periods, and maintain work-life boundaries. Some salaried positions also qualify for overtime under updated FLSA rules.

What if I work overnight shifts? The calculator handles overnight shifts automatically. If your clock-out time is earlier than your clock-in time (like clocking in at 10 PM and out at 6 AM), it recognizes you’ve crossed midnight and calculates correctly.

How do unpaid breaks affect my hours? Unpaid breaks should be logged as separate shifts. For example, if you work 9-12, take an unpaid hour for lunch, then work 1-5, enter two shifts: 9:00-12:00 and 13:00-17:00. The calculator will show 7 hours total.

Why does my employer’s timecard show different hours than my calculation? Common reasons include rounding rules, automatic break deductions, or different overtime calculations. Use the Settings in this calculator to match your employer’s policies, then compare. If there’s still a discrepancy, ask your HR or payroll department to explain the difference.

Is time rounding legal? In the U.S., yes—but only if it’s neutral over time. Employers can round to the nearest 5, 6, or 15 minutes, but they can’t always round in their favor. If you notice your employer consistently rounds down, that’s a potential wage violation worth investigating.

Can I use this for billing clients? Absolutely. Freelancers and consultants can use the weekly view to track billable hours per client. Export the CSV file to include with your invoices as documentation.

Your Time Has Value—Track It

Every minute you work represents your effort, skill, and time away from everything else in your life. You deserve to be paid accurately for all of it.

This calculator exists to give you clarity and confidence about your work hours. Use it weekly to stay on top of your time, catch any discrepancies before payday, and ensure you’re getting the compensation you’ve earned.

Your time matters. Track it like it does.